Efforts for retention of Hqrs of all Audit Circles/Groups at Jaipur

Dear Comrades,

During meeting dated 29^th September, 2014 held in chairmanship of the Chief Commissioner (Jaipur Zone) it was informed to the Associations that as per guidelines of the Board’s letter dated 22.09.2014 the Hqrs of Audit Commissionerate will be at Jaipur and 6-7 Audit Circles will be created out of Jaipur under jurisdiction of respective CE Commissionerates.

 

Friends – If Hqrs of proposed Audit Circles are created out of Jaipur station then there will acute shortage of posts of executive officers at Jaipur. Once an executive officer is transferred out of Jaipur he will have rare chances for returning at Jaipur station to perform family responsibilities. Therefore, looking into average age of executive officers vis-à-vis their family responsibilities proposal of Hqrs of Audit Circles out of Jaipur was objected on the spot by this Association and requested with reasoned submissions for operating all Circles from Jaipur station in common interest of the Association members and for smooth functioning of the administration. The Hon’ble Chief Commissioner has constituted a committee in r/o working of Audit Circles in supervision of Shri R.K. Mishra, Additional Commissioner.

 

This Association met with the In-charge as well as Members of the said Committee on 08.10.2014 and presented problems of the Association members as well as suggestions for smooth functioning of all Audit Circles from Jaipur station.

 

In this regard a letter has also been written to the In-charge of the said Committee, copy of the same is posted below for your kind information and further suggestions.

 

Note:- Comrade BL Meena (now Superintendent), being an experienced President of this Association,  will continue work as Acting President until election/nomination of new office bearers.

Please remain united and hopeful for the judicious decision.

Yours comradely,

Abhay Singh

General Secretary

 Dated: 08^th October, 2014

To,

Shri R.K. Mishra,

I/C of Committee for functioning of Audit Circles/Groups,

The Additional Commissioner (P&V),

Central Excise Commissionerate,

JAIPUR-I

 

Sub: Request for retention of Hqrs of all Audit Circles/Groups at    Jaipur – 

 

Respected Sir,

        Please recall our submissions submitted during the meeting dated 29^th September, 2014 held in Chairmanship of the worthy Chief Commissioner and discussion held with your kind honour on 8^th October, 2014 on the above subject.

 

2.     This Association again submits that Hqrs of Audit Commissionerate and its all Circles offices of different jurisdictions may please be retained at Jaipur.  The supporting facts of our genuine demand are as under:- 

 

(i)     In the Board’s letter No. 985/09/2014-CEX dated 22.09.2014 it has also been mentioned that “guidelines may be followed while finalizing the location and organizational structure of Audit Commissionerate and its subordinate offices, subject to deviations needed to cater to the local requirements.” 

 

(ii)    As per the Board’s guidelines contained in the said letter, a monthly Monitoring Committee Meeting (MCM) of Audit Group/Circles is to be conducted in O/o the Commissioner of Audit at Jaipur with the executive Commissioners. If the Hqrs of Circles is retained at Jaipur, the Audit Groups/Circles can attend the meeting conveniently and without any burden of TA & DA.

 

(iii)    The Para raised during the course of audit are to be discussed & finalized at Hqrs level. Such discussions requires frequent visit of Hqrs office by the executive officers of Audit Groups/Circles. Subsequently, SCNs are also to be issued by the competent authorities of Audit Hqrs, Jaipur. It will also involve movement of executive officers alongwith bulky files & relied upon documents.

 

(iv)   The executive officers of Circle offices are supposed to be well acquainted/conversant with paras raised by the AG (Audit) for detailed examination of identical issues raised during course of audit in r/o of jurisdiction of their Audit Circles. Since, the records related to LAR paras would be maintained at Hqrs level, it would be convenient for the executive officers of Circle/Group, if their Hqrs is retained at Jaipur.

 

(v)    The work of audit is not of stationery nature and the executive officers have to move for audit from one place to another. In such a situation, the officers to be posted in Audit Group/Circles would like to opt to retain their families at Jaipur, which is a metropolitan city well equipped with educational and medical facilities etc.

 

(vi)    Most of the Divisions offices of other Commissionerates are nearer to Jaipur in comparison to Hqrs of its respective Commissionerates. For example Kota is nearby Jaipur in comparison to jurisdictional Hqrs of Commissionerate, Udaipur. Similarly, Sikar/Bikaner Divisions of Jodhpur Commissionerate are nearby Jaipur in comparison to jurisdictional Hqrs of Commissionerate, Jodhpur. 

 

(vii)   On retention the Hqrs of Audit Circles/Groups at Jaipur a large number of executive officers can be posted at Jaipur, which will ultimately save fund of the Government on a/c of transfer & posting.

 

Other Suggestions:- 

 

(a)    Number of Audit Circles/Groups may please be created as per convinces of the administration in jurisdiction of each CE Commissionerate considering workload vis-à-vis availability of Superintendent & Inspector, but the jurisdiction may please be common for all Audit Circles/Groups (if more than one Circles/Group are created in jurisdiction of a particular CE Commissionerate). It will in the principal of equal exposure to all executive officers.

 

(b)    Audit Groups may please be provided official Laptop with internet facilities and printer. Further, all executive officers may please be provided official cell phones as it will help in improving quality of audit work as well as in fast completion/disposal of the assigned work.

 

(c)    At least one Inspector should necessarily be deployed in each Audit Group.

 

3.     Sir, in view of above retention Hqrs of all Audit Circles at Jaipur station is justified in light of common interest of executive officers and it will ultimately support in smooth functioning of the Administration.

 

 Yours faithfully,

sd/- 

(Abhay Singh)

GENERAL SECREARY

Copy for information & necessary action to:-

1.   The Commissioner of Central Excise, Jaipur-I.

2.   The Commissioner of Central Excise, Jaipur-II.

3.   The General Secretary, Superintendent’s Association, Rajasthan Unit,Jaipur.

4.     Notice Board/Association’s website.

sd/- 

GENERAL SECREARY